Create Conditional Alerts

Updated 1 month ago by Archana Singh

Conditional alerts let you trigger notifications when the specific conditions are met or exceeded. Notifications can be sent to specific recipients at a desired frequency. The alert conditions use the dashboard filters that exist when the alert is created.

  • Alerts are set on dashboard tiles.
  • Dashboards check whether each alert’s conditions have been met or exceeded based on the alert’s frequency, and then notifies users of this change.
  • To create alerts, your dashboard must be out of edit mode.

In this topic:

Before You Begin

Visual Summary

The following video explains how to create conditional alerts for a dashboard:

Step: Create Conditional Alerts

To create an alert on a dashboard tile, perform the following steps:

  1. Click the tile’s bell icon.
  2. The default alert title indicates which conditions need to be true for the alert to be triggered. If you want to rename your alert, enter a custom title.
  3. In the Condition drop-down, set the components that tell dashboard how to check the tile data for changes and the kinds of changes that trigger an alert notification.
    The alert condition is represented by these components:
    • The list of fields or table calculations that appear in the dashboard tile’s visualization
    • The change that the selected field, fields, table calculation, or table calculations must undergo to trigger the alert notification
    • The magnitude of the change that would trigger the alert notification
    These conditions include:
    • Is greater than
    • Is less than
    • Is equal to
    • Is greater than or equal to
    • Is less than or equal to
    If the query contains a date or time field, additional conditions are available:
    • Increases by
    • Decreases by
    • Changes by (a combination of Increases by and Decreases by)
  4. In Where to send it, enter the email address(es) of the recepients.
  5. Set the frequency at which dashboard will check your data for changes to send an alert notification (if the alert conditions are met). These are the available frequency options:
    • Monthly on a specified Day of the month (the default is the 1st of the month) at a specified Time (the default is 05:00)
    • Weekly on a specified Day of the week (the default is Sun for Sunday) at a specified Time (the default is 05:00)
    • Daily at a specified Time (the default is 05:00)
    • Hourly at a specified interval (the default is to check the data every hour) with specified Start and End times (the default is 05:00 and 17:00). With hourly intervals you can have Looker check the data at these intervals:
      • Hour
      • 2 hours
      • 3 hours
      • 4 hours
      • 6 hours
      • 8 hours
      • 12 hours
    • Minutes at a specified interval (the default is to check the data every 15 minutes) with specified Start and End times (the default is 05:00 and 17:00). With minute-based intervals, you can have Looker check the data at these intervals:
      • 15 minutes
      • 30 minutes
    Start and End times are inclusive. For example, if you set Check every to 12 hours with a Start time of 05:00 and an End time of 17:00, Dashboard will check the data at 05:00 and 17:00
  6. Click Save Alert.
  7. Hover over the bell icon that appears on the dashboard tile. A numeric indicator shows how many alerts you have created for that tile.


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